Project Onboarding - A User Guide

Overview:

This guide provides an overview of the typical process for launching Eyrus on a new project. It outlines the key steps required to configure the platform, install access control hardware, onboard workers, and begin capturing real-time workforce data.

Eyrus is designed to integrate seamlessly into existing jobsite workflows, most commonly aligning with your site’s safety orientation and workforce onboarding process. By following the steps outlined in this guide, project teams can ensure a smooth implementation and successful day-to-day operation of the system.

This guide is intended for whomever will be responsible for managing worker registration, badging, and access control for the project. 

Typical Eyrus Implementation Workflow

Typical Project Rollout Timeline:

Keys to a Smooth Launch

✔ Identify an onsite Eyrus point person

✔ Ensure power is available at reader locations

✔ Integrate registration into safety orientation

✔ Assign a project admin to manage badging

Here is what to expect when implementing Eyrus on to your project.

• Project Kickoff:
  • Meet with Eyrus for a brief overview and to review project requirements, timeline, site layout, and implementation plans answering any questions you may have.
  • Identify a Primary Eyrus Point of Contact

    • Each project should designate at least one onsite administrator who will be responsible for coordinating the Eyrus system.

    • This person typically:

      • Oversees worker registration and onboarding

      • Manages badge issuance

      • Serves as the primary contact for Eyrus support

      • Coordinates with the site safety team during workforce orientation

      • In many cases, this role is filled by a project administrator, safety coordinator, or member of the security team.

• Platform Configuration:
  • Add companies, select registration fields, discuss zones, add registration or onboarding materials if you choose.
• Hardware Installation:
  • Plan to receive and install selected hardware onsite (Install turnstiles, scanners, BLE readers, and other access control components)
• Workforce Registration:
  • Workers begin registering through the Eyrus platform, typically during site safety orientation*
    • That is for net new workers.
    • *If your site has existing workers please discuss with your eyrus rep, as we are happy to collaborate on the best way to handle any existing workforce who were onsite prior to our deployment.
• Workforce Data Visibility:
  • As long as there is power to the hardware and individuals are registered, real-time workforce data becomes available within the platform including dashboards and reports.
• Ongoing Operations:
  • Eyrus supports workforce tracking, and reporting throughout the project, and if applicable, we will also support your daily access control efforts.
  • The dedicated Eyrus Support Team and our Support Tools are resources to you and your Team for the life of the project

Reminder ~  You're set up for success and as long as you've identified a few individuals on your team to manage this.

For your convenience here are some helpful pages and guides below:

• Implementation Pro-Tips
• Initial set-up steps for a new project (Including adding companies, managing users and registrations)
• Eyrus Support Options - A Brief Guide
• All things registration related: Custom registration fields, using onboarding materials, using post-registration links etc.
• All things People and Registration Related: flagging a worker, bulk actions, tracking expiring certificates, turning on BLE badges or beacons, how to unassign a worker how to change a workers company and timesheet assignment.
• Helpful Reporting and Alerts Information: Including, Custom reports, how to use safety reports etc.
• How to use the Mobile Evacuation Verification (NFC), this feature is game changing especially when you leverage your Safety Teams and even any sub-contractor foreman. Truly invaluable when you can verify workforce safety right from your phone.
• Getting started with the Eyrus Visibility App - A quick guide