Night Shifts
In this article we will cover all things Night Shift and how our system currently handles them.
If your project has more than one standard shift, please be sure to discuss with your Eyrus Representative. So that we can ensure we tend to some backend settings to best accommodate the extra shifts.
It is okay, if your project doesn't start with night shifts. But if at any point, in the life of the project, night shifts are introduced (even for a period of time) - it is imperative that you connect with your Eyrus Rep or Eyrus Support Team so that we can make the necessary adjustments.
That way, we can ensure the integrity of your data.
How would I set up night shifts?
You'd need to connect with your Eyrus Representative so they can assist with the initial portion of the set up. Once this is set up, it will run automatically moving forward with the system utilizing the buffers you've discussed and chosen.
What do I need to collect before engaging the Eyrus Representative for efficient set up?
It is helpful to come to this conversation knowing what your normal day and night shift times are typically. (Example: Day shift is usually - 6:00 am - 5:00 pm and the Night shift is usually 6:00 pm - 6:00 am) *
What does setting up midnight shifts in Eyrus do for me?
Midnight shifts in Eyrus allow projects operating overnight to better manage timesheets and reporting for night shift workers.
Once a night shift window has been setup for the project, any worker timesheet where the majority of hours are spent during that window are automatically marked as a night shift with the date being the calendar day of the first seen time.
In a workers profile, their timesheet would look like this:
In addition to the logic, here are some night shift details that are helpful to consider the full picture of what is actually happening in the backend. There is also a supporting visual (directly below this section)
- Night shift window: Projects that use a midnight shift have an evening cutoff and a morning cutoff, for example 8:00 PM to 6:00 AM. These two times define the night shift.
- Night shift label: When a worker’s shift falls within the night shift window, their timesheet is labeled as a Night shift.
- Calendar day attribution: All gross hours and badge reads from a night shift count toward the calendar day the shift started. For example, a shift from Monday 8:30 PM to Tuesday 5:30 AM appears on Monday’s timesheet.
- Majority rule: A shift is labeled Night when most of its hours fall within the night shift window. If most of the hours fall outside the window, the shift is labeled Day and attributed to the day it occurred.
- Buffers: Projects can set a buffer before the evening cutoff and after the morning cutoff, such as 60 minutes. A badge-in or badge-out inside a buffer still counts toward the night shift.
- Buffer time counts toward gross hours: If a worker badges out at 6:25 AM and the project has a 60-minute buffer after a 6:00 AM cutoff, their gross hours run through 6:25 AM.
- Early in and late out: A worker who badges in early and badges out late, with both events inside the buffers, still gets one Night timesheet that covers the full span.
Events outside the buffer: A badge event that falls before or after the buffer creates two timesheets. The first is a Night shift timesheet for the starting day, holding the original badge-in. The second is a Day shift timesheet for the following day, holding the event that landed outside the buffer. For example, with a 6:00 AM cutoff and a 60-minute buffer, a worker who badges in Monday at 8:30 PM and out Tuesday at 7:30 AM gets a Monday Night timesheet with the 8:30 PM badge-in and a Tuesday Day timesheet with the 7:30 AM badge-out.
Here is a visual of how our night shift processing works with various example scenarios.
Please keep in mind, buffers are customizable by AM and PM and by project.